11 Things to Do When You’re Working on a Project with a Deadline

Believe it or not, when working on a project with a deadline, communication may be THE MOST IMPORTANT skill to focus on to ensure everything goes smoothly. Whether you’re a small business owner, project manager, or service project employee, you must stay in touch with your team and clients.

The Best Communication Practices for a Project with a Deadline

When it comes to staying on track and discussing the project, engage in these practices:

1. Communicate with your team periodically. Ensure everyone is informed and on the same page, and discuss potential roadblocks.
2. Delegate the tasks evenly among team members. Find out which employees have the skills and experience to complete specific tasks on time and ensure everyone understands their deadlines and responsibilities.
3. Rather than appearing like a micromanager, use project management tools, like GetAssist’s Business Communities, to monitor your team’s progress. That way, you may identify potential issues early on and change course. Similarly, you may want to review and improve your communication practices.
4. Create a work culture that promotes trust, open communication, respect, and teamwork. Make yourself available to listen to questions and concerns. Furthermore, encourage collaboration and innovation among your clients, stakeholders, and team.
5. Use the appropriate communication tool for each purpose, message, audience, and level of urgency.
6. Schedule emails, meetings, and calls to update everyone involved on the project’s status, ask for help or feedback, resolve issues, and share solutions.
7. Utilize project software, spreadsheets, and calendars to track the progress of each task which help streamline workflows, automate tasks, and improve communication.
8. Define the timeline, responsibilities, budget, deliverables, scope, and tasks to every team member.
9. Encourage your team to work on one task at a time instead of multitasking.
10. Manage expectations realistically and communicate any changes or delays in the project to the stakeholders ASAP.
11. Have a backup plan for unforeseen circumstances.

Utilize Our Quality Project Management Tools

When you sign up for a Business Membership with GetAssist, you have access to the following tools, many of which fit the purposes mentioned previously:

• A Private Business Community. Invite your whole team to its own secure organization community on GetAssist and When you have something important to talk about, everyone knows at the same time through notifications on their mobile device and email. Disseminate information like changes to the client’s expectations quickly. Schedule a meeting, and the whole team is informed and reminded on their shared calendar. Ask for feedback and facilitate discussion, whether the participants are across the room, down the hall or around town.
• Shared Files. Share photos, videos, and documents within your private company community on GetAssist. Furthermore, you can secure your information by placing password protection on your chosen documents. This service is FREE with no storage limitations!
• Project Logs. This is where you can break down project components by tasks and expenses, check off to-do’s, and add detailed notes. These notes can include anything, including links, videos, photos, documents, and text. You can even download the project logs as PDFs to easily file, put in a portfolio, provide to the client, and serve as a case study.
• Invoicing. You can send invoices directly on GetAssist as soon as you finish a project. Additionally, you may send invoices to the client’s email, break down the project cost by material expenses and labor, and provide a discount (if you choose to). You’ll likely receive quicker payment and no more claims that a client didn’t receive an invoice.
• Chat and video calls. Utilize these features to connect with clients, business partners, and colleagues. You may have up to ten participants in a group chat! Take advantage of screen sharing, GetAssist Beta Chat, and hosting audio and video calls. GetAssist Beta Chat works seamlessly across all devices; plus, you can send documents, audio files, videos, photos, project information, and updates one-on-one OR to your ENTIRE team.
• The Business Directory. You can find local businesses to collaborate with and promote yourself.

So, sign up for a GetAssist Business Membership, available in Canada and the U.S., and take advantage of our tools TODAY! As a hard worker, don’t you deserve steady progress, managed expectations, and easier invoicing?